Optimize Your To-Do

I’ve researched multiple ways to write to-do lists and I ran into one called the Personal Kanban, created by Taiichi Ohno, an industrial engineer at Toyota, developed Kanban to improve manufacturing efficiency. Now I’m using this tool every day to track items that I need to complete, what I am currently working on, and what I have finished. I have found that it helps especially those who are prone to multi-tasking.

Yes, multi-tasking is a flexible skill to have, but use it wisely! Transitioning from one task to another, or simply studying and checking comments on your latest post, is detrimental to your ability to focus for a long period of time. I think I’m great at multi-tasking, however bouncing from one thing to the other sets me up for overwhelm and incompleteness of projects. Practice concentrating on one task, with breaks each other, and get the job done. Then you may allow yourself 15-30 minutes on Instagram, and to keep track of this time spent you may even set a timer.

SO, because I want to make your lives easier, this is how I use Personal Kanban daily.

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This is what my blank Kanban looks like. As you can see, there are three columns starting with the items on your to-do list, the things you are currently working on, and what you have finished. Now, you have two options:

  1. Get a whiteboard, draw your column, and either write your items or put them on sticky notes so you can easily transfer them to the next column.
  2. Set the image above as your desktop background and use the Sticky Notes file on your computer (or download an extension if you’re using Chromebook like me) to add items to each list.

This is what my Personal Kanban looks like with items in the columns.

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If you’re also having a hard time feeling connected to your work or school life, I like to use both to constantly have the visual in front of me to remind me. As a creative, people person I can disconnect very easily from the real world. In order to navigate around this, I like setting the image as my background because it helps the individual stay on track without getting distracted by other random tasks throughout the day.

I want you to feel accomplished and having a pretty visual can be very helpful! Maybe you need to record memos and listen to them to stay focused, maybe you need to write it in a list, whatever your case is I guarantee that it won’t hurt to try this out!


Manage your time better and boss up, babe!


Much love,

Juz Adia